LANDLORD PACKET

THINGS YOU SHOULD KNOW
LANDLORD LEASING PACKET

ITEMS NEEDED TO BECOME A LANDLORD ON THE HOUSING CHOICE VOUCHER PROGRAM (SECTION 8):
• Registered document (ACT OF SALE, ETC) from the St charles Parish Assessors Office, document must be registered.
• Voided check and completed direct deposit form
• Official picture identification card (Driver's License)
• Request for Taxpayer Identification Number and Certification (w-9)
• YOU MUST NOT HAVE HAD A CRIMINAL RECORD IN THE LAST 5 YEARS
• MUST BE IN GOOD STANDING WITH THE OFFICE OF HOUSING AND URBAN DEVELOPMENT (HUD)
DOCUMENTS THAT MUST BE COMPLETED IN ITS ENTRIES IN ORDER TO SCHEDULE A HOUSING QUALITY
STANDARD INSPECTION: (ORIGINALS MUST BE SUBMITTED TO THE OFFICE LISTED ABOVE)

DOCUMENTS THAT MUST BE COMPLETED IN ITS ENTRIES IN ORDER TO SCHEDULE A HOUSING QUALITY
STANDARD INSPECTION: (ORIGINALS MUST BE SUBMITTED TO THE OFFICE LISTED ABOVE)

• Request for Tenancy Approval completed front and back
• Go Section 8 property listing form
(The form will be used to perform rent reasonableness test
• Direct Deposit form - Remember to attach a VOIDED check or a letter from your financial institution (on letter head) which must include the type of account, the account routing number and account number.
• Disclosure of information on lead-based paint
THING NEEDED BEFORE AN INSPECTION CAN BE SCHEDULED:

All electricity, water and gas must be turned on at the unit, all appliances provided by the landlord must be present and In working order. work on the unit must be compete before an Inspection is scheduled. THE UNIT MUST BE VACANT AT THE TIME OF THE INSPECTION, UNDER NO CIRCUMSTANCES wILL THE INSPECTION BE CONDUCTED
IF FURNITURE IS IN THE UNIT.

NEXT STEPS TOWARD LEASING YOUR UNIT:

You will be notified of the results of the Inspection. If the outcome is a pass on the 1 attempt we will perform a rent reasonableness test to ensure that we are not paying rents higher than unassisted units in the area, depending on the results of the test we will contact you via telephone to negotiate the rent that can be paid on the unit. If the amount is acceptable, we will schedule an appointment to enter into a contract with you and the Housing Authority of st charles Parish. You will need to bring a signed lease (blank effective date and blank rent amount) between you and your prospective tenant.


WE STRONGLY RECOMMED THAT YOU DO NO ALLOW YOUR TENANT To MOVE INTO THE PROPERTY UNTIL AFTER
THE CONTRACT SIGNING. IF THE TENANT IS ALL OWED IN THE PROPERTY HE/SHE WILL BE RESPONSIBLE FOR
FULL PAYMENT UNTIL THE CONTRACT IS EXECUTED, THE HOUSING AUTHRITY wILL NOT BE RESPONSIBLE FOR
PAYMENTS PRIOR TO THE CONTRACT SIGNING


Request for Tenancy Approval
Housing choice voucher Program

U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing

0MB Approval No 2577-0169
(exp. 10131/2010)

Public reporting burden for this collection of information is estimated to average 08 hours per response, including the time b reviewing instructions, searching existing data sources, gathering and maintaining the data needed. and completing and reviewing the collection of information This agency may not Conduct or sponsor and a person is not required to respond to, a collection of information unless that collection displays a valid oMB control number Assurances of confidentiality are not provided under this collection. Eligible families submit this information to the Public Housing Authority (PHA) when applying for housing assistance under section 8 of the u.s. Housing Act of 1937 (42 U.s.c. 1437f) The PHA uses the information to determine if the family is eligible, if the unit is eligible, and if the lease complies with program and statutory requirements. Responses are required to obtain a benefit from the Federal Government. The information requested do es not lend itself to confidentiality.

(Street address, apartment number, city. state & zip code)

Utilities and appliances
The owner shall provide or pay for the utilities and appliances indicated below by an 'O'. The tenant shall provide or pay for the utilities and appliances indicated below by a 'T'. Unless otherwise reported below, the owner shall pay for all utilities and appliances provided by the owner.












Owners certifications
a The program regulation requires the PHA to certify that the rent charged to the housing choice voucher tenant is not more than the rent charged for other unassisted comparable units. owners of projects with more than 4 units must complete the following section for most recently leased comparable unassisted units within the premises.

b. The owner (Including a principal or other interested party) Is not the parent, child, grandparent, grandchild, sister or brother of any member of the family, unless the PHA has determined and has notified the owner and the family of such determination) that approving leasing of the unit, not with standing such relationship, would provide reasonable accommodation for a family member who is a person with disabilities.

13. The PHA has not screened the family's behavior or suitability for tenancy. Such screening Is the owner-s own responsibility.
14 The owner's lease must include word-for-word all provisions of the HUD tenancy addendum.
15. The PHA will arrange for Inspection of the unit and will notify the owner and family as to whether or not the unit will be approved.

(street address, appartement no , city, state, & zip code)

Request for Taxpayer Identification Number and certification

Name is required on this line: do not leave this line blank
if different from above

Exemptions (codes apply only to certain entities, not individua1s; see instructions on page 3)

Applies to accounts maintained outside US)
(number, street, and apt. or suite no)

PART1 - Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN on page 3.
Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for
guidelines on whose number to enter.

PART-2 Certification

Under penalties of perjury, I certify that:

1. The number shown on this fomm is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subjeet to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (iRs) that I am subject to backup withholding as a resutt of a failure to report all interest or dividends. or (C) the IRs has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.s. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correet.


certification instructions. You must cross out item 2 above if you have been notified by the IRs that you are currently subject to backup withholding because you have failed to report aul interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of seeured property, cancellation of debt, contributions to an ndtvidual retirement arrangement lRA), and generally, payments other than interest and dividends, you are not reqpired to sign the certinication. but you must provide your correct TIN. see the instructions on page 3.

General Instructions
Section references are to the Internal Revenue code unless otherwise noted. Future developments. Information about developments affecting Form w-9 (such as legislation enacted after we release it is at www.irs.govlw9.

Purpose of Form

An individual or entity (Form w-9 requester) who is required to file an information return with the IRs must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATmN0, or employer identification number (EIN). to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following:
• Form 1 099-1NT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual funds)
• Form 1099-Misc (vinous types of income, prizes, awards. or gross proceeds)
• Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers)
• Form 1 099-s (proceeds from real estate transactions)
• Form 1 099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest). 1098-E (student loan interest), 1098-T (tuition)
• Form 1 099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form w-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.
If you do not return Form w-9 to the requester with a TlN. you might be subject to backup withholding. See what is backup withholding? on page 2. By signing the tilled-out form, you:
1. Certify that the TIN you are giving Is correct (or you are waiting for a number to be issued).
2. Certify that you are not subject to backup withholding, or
3. claim exemption from backup withholding it you are a U.S. exempt payee. it
applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to he withholding tax on foreign partners share of effectively connected income, and
4. Certify that FATCA code(s) entered on this form (it any) indicating that you are Exempt from the FATCA reporting, is correct. see what is FATCA reporting on page 2 for further information.


DIRECT DEPOSIT AUTHORIZATION AGREEMENT
TO BE COMPLETED BY NEW OWNERS ONLY

I hereby authorize the SCPHA to initiate credit entries to my (select one) ( checking or savings account) at the depository financial institution named below, hereinafter called DEPOSITORY. and to credit the same to such account.

I acknowledge that the origination of AC[l deposit transactions to my account must comply with the
provisions of U. S. law.

IMPORTANT: Attach a VOIDED check for the above referenced account to this form.

This authorization is to remain in full force and effect until the SCPHA has received written
notification from me of its termination in such time and in such manner as to afford the SCPHA and
DEPOSITORY a reasonable opportunity to act on it.


FAIR HOUSING CERTIFICATION


I certify that I and/or anyone authorized to act on my behalf shall comply with the Fair Housing Act, as
mended (Executive Order 11063 of Title VII of the Civil rights Act of 1968). Neither I nor anyone authorized to act on my behalf in the rental of housing discriminates against any person because o race, color, national origin, religion, sex familial status (including children under the age of 18 living with parents or legal custodians, pregnant women, and people securing custody of children under the age of 18), and handicap (disability).

NO CONFLICT OF INTEREST CERTIFICATION

I certify that I and/or anyone authorized to act on my behalf shall comply with the provisions of HUD
regulations 24 CFR 982.306. Neither I nor anyone authorized to act on my behalf is the parent, child, grandparent, grandchild, sister or brother of the family who is seeking housing, unless SCPHA has determined that approving my unit would provide reasonable accommodation for a family member who is a person with disabilities.


AUTHORIZATION FOR THE RELEASE OF INFORMATION — OWNER


The St Charles Parish Housing Authority (SCPHA) may use screening criteria such as a credit and criminal background check in order to determine the eligibility of a Property Owner or manager to participant in the Housing Choice Voucher (HCV) Program. Therefore, it is required that you sign this authorization form and submit it with all other required documents

Consent: I consent to allow HUD or SCPHA to request and obtain personal information for the purpose of verifying my eligibility for participation in the HCV Program. Authorization is given to perform a complete investigation (including criminal background check) and verification of all information provided in the Owner Briefing Packet. Furthermore, I hereby certify that I have personally filled in and/or reviewed all Property Owner/Manager information listed in the Briefing packet.

I understand that this release waivers and privilege or confidentiality existing under rederal or state law regarding such information and that SCPHA, under this consent form, cannot use this information to deny, reduce or terminate participation without first conducting and independent verification. In addition, I am allowed to contest those determinations. My signature below authorizes all relevant entities to release credit and criminal record information if requested.

STEPS TO A SUCCESSFUL LEASE-UP


APPLICANT/PARTICIPANT
1. Review and understand all documents provided by the Housing Authority
2. Locate a suitable housing unit that will meet our Housing Quality Standard (HQS) Inspection
3. Make sure that the unit you select is affordable for your family (review information on the estimator form)
4. Give the complete packet to the landlord, make sure you stress to the landlord that it is important to complete all required forms before submitting the packet to the housing authority

If the unit fails the 1St inspection, it will be the responsibility of the owner to contact the housing authority to re-schedule another inspection. The SCPHA will not honor this request from an applicant/participant.
If the unit passes the inspection on the or 2’ time, the SCPHA will contact the owner the scheduled a contract signing. The SCPHA will not schedule contract signing with the applicant/participant.

OWNER/MANAGER
1. It is the responsibility of the owner to screen your proxpective tenant, the housing authority completed the required screening ensuring the family is eligible to participant in the Housing Choice voucher Program
2. Review and complete in its entirety all documents provided in the Landlord Packet
3. Forward all completed original documents to the housing authority, all existing owners of the HCV Program must complete all documents for 2017. These documents will be placed in your owner's file (we will keep this information in a secured area within our administrative offices as required by HUD)
THERE IS NO NEED FOR THE OWNER, APPLICANT OR PARTICIPANT TO CONTACT THE HOUSING AUTHORITY REGARDING THE TATUS OF AN INSPECTION. THE STAFF WILL NOTIFY THE APPROPRATE INDIVIDUAL OF THE NEXT AVAILABLE APPOINTMENT EITHER FOR INSPECTIONS, RE4NsPECTION, AND/OR CONTRACT SIGNING.