Collection and disclosure of information: To ensure we are able to communicate effectively with visitors to our website, we collect some information that can be directly associated with a specific person. We call this “Personal Information,” and it includes, by way of illustration, names, addresses, telephone numbers and email addresses. We collect Personal Information from eligible individuals who affirmatively request to receive email or other services from us. We collect this Personal Information in order to provide these eligible individuals with timely information via email regarding events, resources and issues. It is our general policy not to make Personal Information available to anyone other than our employees, staff, and agents. We also collect “Sensitive Personal Information”. This includes, by way of social security numbers, government issued identification, through use of our Adobe Sign online forms and Landlord Portal Application. We also collect financial information applicable “Payment Card Industry Data Security Standard” regulations. We call this “Payment Information”, and his includes, by way of bank account and direct deposit information, credit and debit card information, copies of federal and state tax returns and voided checks through use of our Adobe Sign online forms and Landlord Portal Application. Please see our Electronic Signature Policy, Data Security Policy and PCI DSS Compliance Policy for more information on your Sensitive Personal Information and Payment Information. We collect this Personal Information in order to provide these eligible individuals with timely information via email regarding events, resources and issues. It is our general policy not to make Sensitive Personal Information available to anyone other than authorized designated employees, staff whom need access to this information during our approval except when mandated by federal regulation, or in the instance of federal or civil investigations or proceedings when legally mandated.
Online Comments and Personal Information: We treat your name, city, state, and any comments you provide as public information. We may, for example, provide compilations of your comments to national leaders and other individuals participating in our efforts, without disclosing email addresses. We may also make comments along with your city and state available to the press and public online.
Opting out and modifying information: Subscribers to our email list may terminate their subscriptions via a link at the bottom of each email sent from SCPHousingauthority.com.
Browser information collected on the website: We log IP addresses, which are the locations of computers or networks on the Internet, and analyze them in order to improve the value of our site. We also collect aggregate numbers of page hits in order to track the popularity of certain pages and improve the value of our site. We do not gather, request, record, require, collect or track any Internet users’ Personal Information through these processes.
Cookies: A cookie is a tiny piece of data stored by a user’s browser that helps a website or service recognize that user’s unique computer. You can remove or block cookies by changing the settings of your browser. Session specific cookies may be used on SCPHousingauthority.com to improve the user experience and for basic web metrics. These cookies expire in a very short time frame or when a browser window closes and are permitted by current federal guidelines.
Videos that are visible on SCPHousingauthority.com are hosted by third parties that may utilize “persistent cookies.” Persistent cookies are used by some third party providers to help maintain the integrity of video statistics. These videos are subject to the HUD.GOV linking policy described below. If you would like to view a video without the use of persistent cookies, a link to download the video file is typically provided just below the video.
Privacy of our email lists: As noted above, we maintain email lists to keep interested, eligible individuals informed about important topics, and individuals must affirmatively request to join them. We configure our list server software to refuse to divulge the email addresses of our list subscribers to anyone other than those whom we authorize. However, we are not the author of this software, and are not responsible for any failures in the software to preserve subscriber anonymity.
Children’s privacy: Because we care about the safety and privacy of children online, we comply with the Children’s Online Privacy Protection Act of 1998 (COPPA). COPPA and its accompanying FTC regulation establish United States federal law that protects the privacy of children using the Internet. We do not knowingly contact or collect personal information from children under 13. Our site is not intended to solicit information of any kind from children under 13. It is possible that by fraud or deception we may receive information pertaining to children under 13. If we are notified of this, as soon as we verify the information, we will immediately obtain parental consent or otherwise delete the information from our servers.
Security: We maintain a variety of physical, electronic and procedural safeguards to protect your personal information. For example, we use commercially reasonable tools and techniques to protect against unauthorized access to our systems. Also, we restrict access to Personal Information to those who need such access in the course of their duties for us. Your own efforts to protect against unauthorized access play an important role in protecting the security of your personal information. You should be sure to sign off when finished using a shared computer, and always log out of any site when viewing personal information.
SCPHA systems are also protected by ACT TECHNOLOGIES cybersecurity capabilities. Electronic communications may be scanned to look for network traffic indicating known or suspected malicious cyber activity, including malicious content or communications. Electronic communications may be collected or retained by ACT TECHNOLOGIES only if they are associated with known or suspected cyber threats. ACT TECHNOLOGIES will use the information collected through ACT TECHNOLOGIES to analyze the known or suspected cyber threat and help and other agencies respond and better protect their computers and networks. For additional information about ACT TECHNOLOGIES capabilities, please see the program-related Privacy Impact Assessments available on the ACT TECHNOLOGIES cybersecurity privacy website (https://acttechnologies.com/cybersecurity/ )
Linking: SCPHousingauthority.com may contain links to websites created and maintained by other public and/or private organizations. SCPHousingauthority.com provides these links as a service to our users. When users link to an outside website, they are leaving the SCPHousingauthority.com site and are subject to the privacy and security policies of the owners/sponsors of the outside website(s). Be sure to review the SCPHousingauthority.com linking policy, which is the same as USA.gov Linking Policy.
SCPHA and Social Media or Third Party Sites: In addition to SCPHA‘s official website on SCPHousingauthority.com, SCPHA uses social media and third party sites to provide SCPHA content in a different format that may be useful or interesting to you. When we use these sites, the information we provide is consistent with the intended purpose of the SCPHA website. No personally identifiable information (PII) may be requested or collected from Social Media sites. Please be aware that the privacy protection provided on social media and third party sites that are not a part of the SCPHousingauthority.com domain may not be the same as the privacy protection described here.
Changes to this policy: We will revise or update this policy if our practices change, or as we develop better ways to keep you informed about them. You should refer back to this page often for the latest information and the effective date of any changes. If we decide to change this policy, we will post a new policy on our site and change the date at the bottom. Changes to the policy shall not apply retroactively.
If you have any questions or concerns, please contact us.